Enterprise User Login with Google and Microsoft

Mapme provides flexible login options for individuals, teams, and organizations. Users can access Mapme using:

• A Mapme email and password
• A Google Account
• A Microsoft account

Organizations using Google Workspace, Microsoft 365, or Microsoft Entra ID can let employees sign in with their existing corporate identities. Users are not required to create a separate Mapme password, although they can add one as an additional sign-in method.

A Mapme user can link either Google or Microsoft to their identity, but not both. The provider email must match the user’s Mapme login email.

Google or Microsoft verifies the user’s identity. Access to Mapme teams, maps, and features remains controlled through Mapme invitations, roles, and permissions.

Mapme Login Options

Email and Password

Users can create a Mapme identity using their email address and a secure password.

• Suitable for individuals and organizations that do not use Google or Microsoft Sign-In
• Supports password recovery through the user’s login email
• Can be combined with either Google or Microsoft Sign-In
• Access is controlled through Mapme invitations, roles, and permissions

Sign In with Google

Users can select Continue with Google to authenticate with a personal Google Account or a corporate Google Workspace account.

For organizations using Google Workspace, employees can use the same identity they already use for company email and other workplace applications.

• A separate Mapme password is optional
• Authentication is handled securely by Google
• Google account security settings, including multi-factor authentication, continue to apply during provider sign-in
• Google Workspace administrators retain control over corporate accounts and third-party application policies
• Mapme administrators control team membership, roles, and permissions within Mapme

Sign In with Microsoft

Users can select Continue with Microsoft to authenticate with a Microsoft work, school, or personal account.

Employees using Microsoft 365 can sign in with a corporate account managed through Microsoft Entra ID, formerly Azure Active Directory.

• A separate Mapme password is optional
• Authentication is handled securely through the Microsoft identity platform
• Microsoft account security settings, including multi-factor authentication, continue to apply during provider sign-in
• Organizations retain control over the lifecycle and security of their Microsoft accounts
• Mapme administrators control team membership, roles, and permissions within Mapme

Mapme’s standard Microsoft sign-in does not require a customer-specific Entra application, Redirect URL, certificate, or SSO configuration.

Comparison of Mapme Login Methods

Login Method	Identity Managed By	Mapme Password	Recommended For
Email and password	Mapme	Required	Individuals and organizations that do not use Google or Microsoft Sign-In
Google Sign-In	Google or Google Workspace	Optional	Individuals using Google and organizations using Google Workspace
Microsoft Sign-In	Microsoft or Microsoft Entra ID	Optional	Individuals using Microsoft and organizations using Microsoft 365 or Microsoft Entra ID

Link Google or Microsoft to an Existing Mapme Login

A user who currently signs in with a Mapme email and password can link a Google or Microsoft account from My Profile.

1. Open My Profile.
2. Under Additional sign-in option, select Link Google account or Link Microsoft account.
3. Sign in with a provider account that uses the same email address as the Mapme login email.
4. If requested, open the confirmation email and confirm the connection.

After the provider is linked, the user can sign in with either the linked provider or their Mapme email and password.

Only one provider can be linked to a Mapme identity. A user cannot link both Google and Microsoft to the same Mapme login.

Manage Login Methods in My Profile

The options displayed in My Profile depend on the authentication methods available to the user.

Email and Password Only

The user can:

• Change their login email
• Change their Mapme password
• Link either a Google or Microsoft account that uses the same email address

Google or Microsoft Without a Mapme Password

The profile identifies the linked provider and displays Add password. The user can add a Mapme password and keep the provider available as a sign-in method.

The login email cannot be changed from the profile while a provider is linked. Contact Mapme Support if the login email needs to be changed.

Google or Microsoft with a Mapme Password

The user can sign in with either the linked provider or their Mapme email and password. The profile displays Change password.

The login email remains linked to the provider and cannot be changed from the profile.

Add or Change a Mapme Password

Adding or changing a password is confirmed through the user’s login email.

1. Open My Profile.
2. Select Add password or Change password.
3. Confirm the login email and select Send email.
4. Open the email and select Choose a new password.
5. Enter and confirm the new password, then save it.

The confirmation link expires after one hour. Requesting another password email replaces the previous link.

A Mapme password applies only to the Mapme identity. It does not change the user’s Google or Microsoft password, and adding or routinely changing a Mapme password does not disconnect the linked provider.

After a password is successfully added, My Profile updates to show that both the provider and Mapme email/password can be used.

Reset a Forgotten Password or Recover Account Access

Users can select Reset your password from the Mapme login page. For privacy, Mapme displays the same confirmation whether or not the submitted email belongs to an existing user.

If the email is eligible for recovery, Mapme sends a single-use link that lets the user choose a new password. The link expires after one hour.

Account recovery may have a different effect from adding a password while already signed in:

• If a user already has a verified Mapme password and a linked provider, resetting the password normally preserves the provider connection.
• If a provider-only user recovers access through email, Mapme adds a password and may disconnect the provider as part of establishing mailbox ownership.
• Other active browser sessions are signed out after successful recovery.

Mapme displays a warning before a recovery action that may disconnect a provider.

If a provider-only user still has access to Google or Microsoft and wants to keep it linked, the recommended approach is to sign in with that provider and use Add password from My Profile.

Enterprise-Ready Access Management

Mapme combines provider authentication with application-level roles and permissions. This allows organizations to use existing Google or Microsoft identities while controlling access within Mapme.

Use Existing Corporate Identities

Employees can sign in with the corporate accounts they already use for Google Workspace or Microsoft 365. A separate Mapme password is not required, although the user may add one unless restricted by a separate organizational authentication policy.

Apply Existing Provider Security

When a user signs in through Google or Microsoft, the identity provider applies its own security controls, such as password policies, multi-factor authentication, account suspension, and sign-in restrictions.

These controls apply to provider authentication. They do not manage a separate Mapme password that the user may have added.

Control Mapme Access Separately

Successfully signing in with Google or Microsoft does not automatically provide access to an organization’s Mapme account. The user must receive and accept a Mapme invitation.

This provides two complementary levels of control:

• Google or Microsoft verifies the user’s identity and manages the corporate provider account.
• Mapme determines which teams, maps, and administrative capabilities the user can access. Learn more about user roles and permissions.

Support Secure User Offboarding

Disabling an employee’s Google Workspace or Microsoft Entra account prevents future authentication through that provider. However, the user may also have a Mapme password.

As part of every offboarding process, a Mapme administrator should remove the user from the relevant Mapme team. This immediately removes the user’s team membership regardless of which login method is available.

Avoid Complex SSO Deployment

Google and Microsoft Sign-In can be used without configuring a dedicated SAML connection, exchanging metadata files, managing certificates, or registering a customer-specific Redirect URL.

Mapme’s standard Google and Microsoft integrations do not provide customer-specific directory synchronization, tenant restrictions, group mapping, or SCIM provisioning.

How Mapme Invitations and Team Access Work

1. A Mapme administrator invites a user using their email address and selects the appropriate role.
2. Mapme creates a pending invitation. Sending the invitation does not immediately add the recipient as a team member.
3. The recipient opens the invitation and signs in or creates a Mapme login using the invited email address.
4. The recipient authenticates with a Mapme password, Google, or Microsoft.
5. Mapme verifies that the authenticated identity matches the invited email address.
6. The invitation is accepted and the user receives access based on the role selected by the administrator.

Provider authentication and team membership are separate steps. Signing in successfully does not by itself accept an invitation or grant access to a Mapme team.

Until an invitation is accepted, an administrator can change its role, resend it, or cancel it from Team Management.

Getting Started with Google or Microsoft Login

1. Open the Mapme editor and go to Team Management.
2. Invite the user with the email address associated with their Google or Microsoft account.
3. Select the appropriate Mapme role and map access permissions.
4. Ask the user to open the invitation and select Continue with Google or Continue with Microsoft.
5. Make sure the user selects a provider identity with the same email address as the invitation.
6. The user completes any email-confirmation step requested by Mapme and accepts the invitation.

No customer-specific Google Workspace or Microsoft Entra configuration is normally required. However, organizations that restrict third-party applications may need a Google Workspace or Microsoft Entra administrator to approve Mapme before employees can sign in.

Frequently Asked Questions

Does Mapme support Google Workspace login?

Yes. Employees can use Continue with Google to access Mapme with an existing Google Workspace account. A separate Mapme password is optional.

Does Mapme support Microsoft Entra ID login?

Yes. Employees can use Continue with Microsoft with a work or school account managed through Microsoft Entra ID. Personal Microsoft accounts are also supported.

Do we need to configure a Redirect URL in Microsoft Entra?

No. Mapme uses a standard Microsoft sign-in integration configured by Mapme. Customers do not need to register their own Entra application or configure a Redirect URL.

Can I link Google or Microsoft to an existing Mapme login?

Yes. If you currently use a Mapme email and password, open My Profile and link either Google or Microsoft. The provider must use the same email address as your Mapme login.

Can I link both Google and Microsoft?

No. A Mapme identity can have one linked provider: Google or Microsoft. You can also have a Mapme password as an additional sign-in method.

Can I add a Mapme password after signing up with Google or Microsoft?

Yes. Sign in with the linked provider, open My Profile, and select Add password. Mapme will send a confirmation link to your login email.

Does changing my Mapme password change my Google or Microsoft password?

No. Your Mapme password is separate. Adding, changing, or resetting it does not change the password managed by Google or Microsoft.

Why can’t I change my login email?

If Google or Microsoft is linked, the Mapme login email is locked to that provider identity. Contact Mapme Support if it needs to be changed.

What happens if I forget my Mapme password?

Select Reset your password from the login page. If the email is eligible for recovery, Mapme sends a single-use link for choosing a new password.

If you normally use Google or Microsoft and can still sign in with that provider, use Add password or Change password from My Profile. This is preferable to account recovery when you want to preserve the provider connection.

Can any Google or Microsoft user access our Mapme account?

No. Google or Microsoft Sign-In only verifies the user’s identity. The user must also receive and accept an invitation to the Mapme team.

What happens when an employee’s corporate account is disabled?

Disabling the corporate account blocks future sign-in through that provider. If the user has a Mapme password, that password may still be available. A Mapme administrator should always remove departing employees from the Mapme team.

Does Mapme automatically provision users from Google or Microsoft?

No. Users are invited and assigned roles through Mapme’s Team Management settings. Mapme’s standard Google and Microsoft login options do not automatically synchronize directory users, groups, or roles.

Is a custom SAML or SCIM integration required?

No. Most organizations can use Mapme’s Google or Microsoft login options without deploying a custom SAML or SCIM integration.

Organizations with advanced requirements such as automated directory provisioning, group synchronization, tenant-specific restrictions, or customer-specific SSO policies should contact Mapme to discuss their requirements.